Boosting efficiency and confidence through HR automation

Name: Melanie Carmack
Title: HR Manager
Organisation: Another Broken Egg of America
Industry: Restaurant, Hospitality and Catering
Organisation size: 500-999 employees

Another Broken Egg Café is a famous American brunch restaurant chain established in 1996. It’s known for its friendly, outgoing service and exceptional menu. Today, Another Broken Egg has more than 100 cafes located in 16 states as either corporate owned or franchises, and it continues to grow in new and existing markets across the United States.

As the HR Manager on the corporate side of Another Broken Egg, Melanie Carmack, who joined three years ago, oversees the daily supervision of the organisation’s HR affairs: employee payroll, benefits and all HR compliance initiatives.

The challenge

Ensuring multi-state compliance with limited resources

Another Broken Egg has approximately 45 corporate owned restaurants across the United States, which are currently located in Florida, Georgia, North Carolina, South Carolina, Ohio and Kansas. Each state has distinct laws and regulations, making it challenging for our HR team to keep up with the frequent regulatory and legislative changes. This task is particularly difficult for a small team with limited resources.

They used to spend countless hours researching different states’ websites and determining whether or not the changes applied to their organization to ensure they weren’t lagging in HR compliance for that state. Because time is valuable, it’s important to have a reliable tool to support them in managing their day-to day HR initiatives efficiently and quickly.

The results

Simplified multi-state compliance with HR compliance automation

The HR & Compliance Center and Automated Handbook Management have provided invaluable support to Melanie and her team in her day-to-day job. These solutions help her increase the efficiency of her work and decrease the time she invests in research, allowing her to put that time towards more priorities.

1. Up-to-date and accurate multi-state resources reduced potential risks

Melanie and her manager were already very familiar with the HR & Compliance Center because of their previous experience. They enjoyed how easy it was to find resources for different states in one place. At Another Broken Egg, they appreciate the value that the HR & Compliance Center brings, specifically when it comes to multi-state compliance.

“The way Brightmine displays different states based on specific laws is an outstanding feature. I greatly appreciate this aspect! I frequently review and download these updates to stay current with changes, and I’ve spent the entire morning doing just that.” Melanie says.

Furthermore, Melanie and her team can proactively identify and address potential issues by utilizing the HR & Compliance Center and the personalized email alerts they have subscribed to. “It has been extremely helpful with updates to laws and ensuring our compliance. Whenever I have questions throughout the day, I refer to Brightmine first,” she adds.

2. AI technology-backed automated employee handbook management

The Automated Handbook Management tool has also been providing great support to Melanie’s team because it uses AI to track, review and analyze their employee handbooks to identify needed or recommended updates. To keep the team in the loop, the tool provides timely email alerts. If a law changes that applies to their organization, suggestions are provided for a policy template to update the wording in the handbook.

By automating the legal research and review process, Automated Handbook Management is helping the team save valuable time they’d usually spend managing their handbooks to comply with different laws in different states.

“When I joined the team, I noticed several areas that needed updates, including the employee handbook, which was significantly lacking. The Brightmine Automated Handbook Management tool has been invaluable in revising the handbook, saving us considerable time. We used this feature in January, and we are extremely pleased with it.” says Melanie.

3. HR compliance solutions increased the HR team’s confidence

Melanie also shared that Brightmine significantly enhanced the team’s confidence as they navigated the business’s expansion into new states. In the past, there were many back-and-forth conversations in deciding where to grow, and the HR department was specifically involved in considering the legal landscape and the implications of meeting any new compliance requirements in new locations. This required a lot of effort in researching the law and assessing the risks. However, it is no longer an issue with the support of Brightmine.

“The team initially felt apprehensive about opening a location in a new state. However, with Brightmine, this is no longer a concern. We can customize our preferences within the system and receive email alerts. By staying current, we can ensure compliance since the relevant laws are integrated within Brightmine.” Melanie says.